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Type of Role: Operations

Experience Level: VP/Principal/Director

Location: San Diego, California

Salary: $150K - $150K

As San Diego’s largest regional community foundation, it’s our job to understand the pulse of our local communities better than anyone, enabling donors and nonprofit partners to tackle the most critical needs facing San Diegans.

The Director of Accounting reports directly to the Controller/Senior Director of Financial Reporting and oversees select day-to-day operations of the Finance and Accounting group. The position will supervise members of the accounting team and ensure an appropriate system of accountability and contingency plans designed to mitigate risk, as well as enhance the accuracy of the reported financial results.

Essential duties and principal responsibilities include but are not limited to:

  • Manage all aspects of finance/accounting operations such as cash management, payables, contribution and grant processing, and financial reporting for internal and external purposes.
  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards.
  • Working with the Controller, coordinate and direct audit activity and tax preparation for SDF, three supporting organizations, and subsidiary.
  • Implement and maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  • Analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress against budgets and keep Controller abreast of the Foundation’s financial status.
  • Promote a culture of high performance and continuous improvement that values learning and commitment to quality. Ensure assigned accounting team members are following established policies and that the division of duties are properly assigned and controlled, and accountability systems are in place for all critical functions. Participate in hiring processes with the Controller and HR. Supervise and review assigned accounting and finance team members using best practices in recruitment and retention.

Duties and Responsibilities

General Ledger: Manage the general ledger, including chart of accounts, journal entries, and reporting and account reconciliation. Assist in maintaining database integrity. Utilize current financial software to enhance financial reporting.

Journal Entries: In coordination with the Controller, review input to the general ledger to ensure the accuracy of financial statements and reports. This includes all funds within SDF, as well as supporting organizations.

Investment Reporting: Ensure the investment activity of the portfolios and separately managed assets are recorded accurately. Assist with coordinating cash transfers and rebalancing of investment pools.

Oversee activities and team member responsible for the completion and review of the monthly bank custodian reports for entry into the investment accounting module. Work closely with custodial bank, Controller, CFO, and CIO to analyze and report investment results timely and accurately.

Fund Reporting and Management: Maintain the correct fee structure and reconcile principal and distributable balances of each fund, including detailed spreadsheets and researching variances.  Prepare interim fund balance reports, as needed.

Ensure all funds are set-up correctly by being the final reviewer of input into all databases on new fund set-up and any fund changes. Direct Donor Services Team on any adjustments or corrections. Ensure all input is supported by fund agreements, exhibits, and confirmation from the donor.

Management Reporting: Manage and execute the annual budgeting and planning process. Oversee preparation of the department budget templates, communicate with the department heads, summarize data, prepare finance committee packets, and report to the Controller. Provide financial analysis to evaluate projections, projects, programs, and capital expenditures, as needed.

Tax and Audit Reporting: Prepare and direct preparation of schedules as required for tax and audit purposes and manage the completion of audit schedules from the Chief Investment Officer and other Finance personnel. Ensure an unqualified opinion on the audit with no material adjustments or management comments.  Monitor developments and work directly with the auditors on new or updated accounting standards for measurement of accounting information and transactions, and the presentation of financial statements.

Fixed Assets: Oversee the activities and team members responsible for recording, tracking and depreciating all capital equipment.  Establish and monitor equipment security for all the Foundation’s assets.

Cash Control: Manage activities and team members responsible for all cash receipts, cash disbursements, account transfers, and journal entries, including monthly payroll. Monitor established lines of authority governed by fund transfer policies. Ensure all cash and investment accounts are reviewed, reconciled, and approved in a timely manner. Maintain positive banking relationships.

Accounts Payable: Manage payment of all invoices, contracts, and other obligations of SDF and its affiliates and supporting organizations.  Ensure accurate 1099 reporting and other government reporting relating to independent contractors.

Grants: Assist in anticipating and addressing any audit inquiries that may arise regarding grant processing. Work with the Grants Manager to develop and implement internal controls regarding the payment of grants. Review weekly approval poll to identify any cash needs that may arise due to grant payments.

Backup for Controller: Understand other issues within the organization to ensure continued operations in the absence of the Controller.  Responsibilities could include but are not limited to preparing analyses for CEO and other key employee presentations to donors, answer all questions from internal employees, take any calls from custodian bank and money managers, be familiar with the Information Technology consultants and responsibilities.

Supporting/Subsidiary Organizations: Assist and provide expertise to entity individuals in general ledger set-up, establishing internal controls, and training as necessary.

Supervises:

  • Senior Accountant
  • Staff Accountant
  • A/P Administrator

Supervision Received

  • Reports directly to the Controller

Contacts (Internal)

  • Employees
  • Board Members
  • Committee Members
  • Volunteers

Contacts (External)

  • Donors
  • Potential Donors
  • Fund Advisors
  • Community and Private Foundations
  • Auditors
  • Tax preparers
  • Bank representatives
  • Nonprofit Organizations
  • General Public

Qualification Requirements

  • Minimum five years progressive solid accounting experience, preferably in a foundation or nonprofit organization with fund accounting
  • Advanced knowledge of finance, accounting, budgeting, forecasting and cost control principles including Generally Accepted Accounting Principles
  • Ability to analyze financial data and prepare financial reports, statements, and projections.
  • Ability to motivate staff to produce quality work within tight timeframes and manage multiple projects.
  • Experience in a people-oriented, fast paced and changing environment.
  • Regularly takes initiative to recognize and anticipate opportunities and challenges, and to think critically, and provide and explain alternatives clearly.
  • Quality improvement orientation

Education

  • Bachelor’s degree in Accounting, Finance or equivalent experience.
  • Active CPA required.

Language Skills

  • Ability to read, write and speak English fluently
  • Other languages helpful but not required

Other Skills and Abilities

  • Financial software products expertise, preferably Blackbaud database (Financial, Raiser, and Grant Edge)
  • Highly proficient with Microsoft Office Suite and spreadsheet analysis
  • Strong emotional intelligence with excellent interpersonal skills and customer service orientation
  • Strong interpersonal, written and verbal communication skills
  • Detail oriented, ability to prioritize, and organize self, team, and tasks
  • Flexible and innovative